How a peanut repacking business runs purchasing to invoicing in one system

The challenge

Peanut Biz is a growing food manufacturer that buys raw peanuts in bulk 20 kg sacks from agricultural suppliers, roasts and repacks them into consumer-ready formats—50 g retail packs for supermarkets and 1 kg wholesale packs for cafés—then sells to B2B customers on account terms.

Before EQUOS9, every step lived in a different spreadsheet. Purchasing tracked supplier orders in one file. Manufacturing logged repack runs in another. Inventory counts were guesswork. Sales orders came through email and got entered manually. Invoicing happened weeks after dispatch—if it happened at all.

The operations team spent more time reconciling data than actually running the business. Stock levels were never accurate, manufacturing yields weren’t tracked, and cash flow suffered because invoices were an afterthought.

How EQUOS9 helped

Manufacturing recipes that transform inventory automatically. Peanut Biz set up a recipe: 0.05 kg of raw peanuts produces one 50 g retail pack. When a shipment of 10 × 20 kg bulk sacks arrives from their supplier GreenFields Farms, they start a manufacturing run. The system deducts 200 kg from raw material inventory and adds 4,000 finished retail packs—no manual stock adjustments, no discrepancies.

Purchase orders tied to receiving. When raw peanut stock drops below 40 kg, Peanut Biz raises a purchase order to GreenFields Farms for 25 × 20 kg bags. When the delivery arrives, marking the PO as received instantly adds 500 kg to inventory, ready for the next production run.

Order management with real-time stock reservation. When Brew & Bean, a café chain, places an order for 500 retail packs at $1.20 per unit on Net 30 payment terms, the system reserves that inventory immediately. No risk of over-selling, no awkward calls to customers about stock-outs.

Dispatch-to-invoice workflow. When Peanut Biz marks the Brew & Bean order as dispatched, three things happen: inventory deducts 500 units, shipment details are recorded, and an invoice generates automatically with the customer details, line items, unit pricing, and payment terms already filled in. The invoice is sent electronically and tracked until payment.

Complete traceability for compliance. Every transformation—from bulk sack receipt to manufacturing run to customer dispatch—is logged with timestamps, quantities, and user attribution. When food safety auditors come knocking, Peanut Biz can trace any retail pack back to its source batch.

Results

Peanut Biz now runs a closed loop from purchasing to invoicing without leaving the app. A typical week looks like this: GreenFields Farms delivers raw peanuts, a manufacturing run transforms them into retail packs, Brew & Bean and other customers place orders, goods ship same-day, and invoices go out automatically with payment tracked to completion.

Adding new product lines—100 g packs, 250 g packs, 1 kg wholesale bags—is just a matter of creating new recipes and SKUs. The operational playbook stays the same.

When we onboarded a new retail customer last month, the hardest part was negotiating the price. The operations side—order, pick, ship, invoice—just worked.